This is the complete list of Troop Committee jobs for current Troop operations. With the rapid increase in the size (and complexity) of the Troop, each of these positions must be filled in order to maintain a quality program.
Each position is as specific as possible with respect to actual duties, intensity level (scaled 1 to 10), frequency (also scaled 1 to 10) and approximate time frame. Most positions are "stand alone;" others require recruitment of additional personnel for specific activities. All require some level of cooperative interaction with other Committee members. A few require (rare) attendance at District meetings. Formal District and/or Council training is available for several of these positions; for these, the volunteer is asked to attend said training [Note that all training fees are reimbursed by the Troop].

Merit Badge Counselors are listed last. The committee positions are listed randomly.

1. POSITION: Troop Registration Coordinator-Dan Acton
   INTENSITY: 3   FREQUENCY: 3   TIME FRAME: January - February
   DUTIES: Establish Troop Registration Fee for all members of 111; prepare and send individualized mailings to all families detailing their fees. Maintain a payment list. Collect fees. Relay all checks to the Troop Treasurer. Coordinate with the Troop Accountant on families using Troop Credit for their registration fees. Coordinate on any problems with the Committee Chairman.
   
   
2. POSITION: Popcorn Sale Coordinator-Paul Hedrick
   INTENSITY: 6   FREQUENCY: 2   TIME FRAME:
   DUTIES: Organizes and directs the annual popcorn sale.  Coordinates with the district.
   
   
3. POSITION: Summer Camp Coordinator-Olivia Trible
   INTENSITY: 8   FREQUENCY: 4   TIME FRAME: February - July
   DUTIES: Make/confirm our reservations with the Council. Attend all District summer camp meetings (usually 1 or 2). (If any are held,) attend the District Round Table meetings giving Summer camp "hints". Make all necessary deposits and payments in person at the Council Office, on time. Coordinate with incoming 2nd year Webelos Scouts/Parents from February on regarding their sons' potential attendance at summer camp. Forward Troop Summer Camp guides, permission slips, medical forms to all attending Scout and Webelos families. Collect all summer camp fees. Relay checks to the Troop Treasurer; coordinate with the Troop Accountant on families using Troop Credit for their Summer Camp fees. Arrange, set up and coordinate the summer camp orientation meeting (along with the Scoutmaster). Arrange adequate transportation to and from Rodney (regular summer camp) and Goshen (both Trail to Eagle and Impeeza Training).
   
   Pre-collect as many necessary forms as possible prior to departure. Recruit sufficient Adult Leadership (1 Adult for 5 Scouts) through the week for Rodney. For departure day, recruit the Personnel Coordinator, Forms Coordinator, Banker and Equipment Coordinators. Provide directional assistance for families wishing to visit during the week. Be the overall coordinator in charge of "last-minute" end-of-week visits to eliminate (if necessary) any duplicate driving. Set up and participate in the post-summer camp Adult Leader debriefing session(s).

4. POSITION: Board of Review (BoR) Coordinator-Kathleen Peters
   INTENSITY: 2   FREQUENCY: 6   TIME FRAME: Approximately every other month
   DUTIES: Become an expert on Scout Advancement Requirements. Also on Scout Uniforming. Recruit and help train 4 - 6 additional Adults and Senior Scouts (especially Eagle Scouts) for the scheduled BoR. The Troop already has several Committee members with BoR experience. Run the Boards. Forward required (signed) paperwork to the Scoutmaster. Attend any District Round Table Meetings discussing BoRs and Scoutmaster's Conferences (rare). Attend any Troop Committee Seminar training sessions on same (max: once/year). Interact with the Scoutmaster and Troop Committee Chair on (both positive and negative) feedback from the Scouts regarding Troop operations.
   
5. POSITION: Committee Meeting Coordinator-Lindsey Vernet
   INTENSITY: 2   FREQUENCY: 6   TIME FRAME: All Year
   DUTIES: Works with the Scoutmaster and Committee Chairman to establish formal dates for Committee meetings. Establishes telephone tree reminders for all meetings. If refreshments are determined to be desirable for Committee meetings, recruits separate "hosts" for each meeting, possibly recruit residences for Committee meetings. Primary contact for "emergency meetings," should any ever be required.
   
   
6. POSITION: Campaign Coordinator for the BSA Fundraising Drive-Open Position
   INTENSITY: 4   FREQUENCY: 3   TIME FRAME: February - April
   DUTIES: Attend campaign meetings, if any. Prepare and forward individualized letters to all Troop families requesting donations. Prepare "late in the game" reminder notices for non-contributing families. Coordinate all checks. Coordinate donations via Troop Credit Accounts with the Troop Accountant and Treasurer. Forward Troop payment to the District Chairman.
   
7. POSITION: Scouting for Food Coordinator-Open Position
   INTENSITY: 6   FREQUENCY: 2   TIME FRAME: November
   DUTIES: Attend any District SFF Meetings. Coordinate with the Scoutmaster on areas to be covered and required personnel (Scouts and Adults). Coordinates the acquisition of as many leftover campaign signs as possible from the November election for preparing SFF reminder signs. Recruit necessary Adult monitors/drivers and Scouts for both Saturdays of the campaign. Gets and xeroxes the Informational Insert Flyer from the Scoutmaster. Acquire SFF bags. Prepare routes and maps. Coordinate disbursement activities (bags, flyers, routes, maps, etc.) on Saturday I. Coordinate preparation of reminder signs. Recruit 2 Adults/4 Scouts to install reminder signs mid-week. Follow up on signs and repair vandalism damage. Coordinate collection activities (routes, maps, Collection point, etc.) on Saturday II. Keep time records for all participating individuals.
   
8. POSITION: Scout Church Service Coordinator-Robin Finnell
   INTENSITY: 4   FREQUENCY: 1   TIME FRAME: February
   DUTIES: Coordinate Scout Sunday with the Church. Establish church service, reserve pews in the Church, and attempt to get permission to use Troop Altar Boys and Readers, all in Scout Uniform, for the service. Place invitational/informational notice in the Church Bulletin for at least the two weeks prior to the Mass. Establish reminder telephone tree on the pre-Saturday. Arrive at least 20 minutes early at Church to reserve pews (and chase out early goers). Return reserve notices to the church following the service.
   
9. POSITION: Swim Night Coordinator-Robin Finnell
   INTENSITY: 4   FREQUENCY: 1   TIME FRAME: January
   DUTIES: Coordinates with selected indoor pool to schedule event based on troop calendar and communicates the event back to the troop.  Works with scoutmasters to ensure scouts have an opportunity to meet rank advancement requirements.

10. POSITION: Court of Honor Coordinator-Robin Kuhl
    INTENSITY: 4   FREQUENCY: 3   TIME FRAME: late Spring, early Fall, and mid-year
    DUTIES: Establish CoH dates with the Scoutmaster and Committee Chairman. Recruit families to provide snacks, drinks, etc. for the event. Establish a reminder telephone tree the day before. Invite members of the church.  Assist in set up and take down.
    
    
11. POSITION: Troop Surveys Coordinator- Open Position
    INTENSITY: 4   FREQUENCY: 1   TIME FRAME: January
    DUTIES: Responsible for updating, maintaining, and securing all medical forms, alternate emergency phone numbers and Driver's List vehicles, and forwarding all changes to the Troop Records Chairman and providing medical forms for specific events like the Klondike Derby and Camp Rodney.
    
    
12. POSITION: Troop Advancement Chairman / Troop Records-Tammie Koenig
    INTENSITY: 4   FREQUENCY: 8   TIME FRAME: All Year
    DUTIES: Learns to use and maintain the new Troop Records Program. Performs Data entries on a regular basis. Generates Advancement Reports for Boards of Review and other advancement, relays same to Council Headquarters. Coordinates awards (patches, cards, etc.) for Scouts. Works with Scoutmaster and Troop Scribe to maintain Advancement Charts. Purchases and maintains inventories of merit badges, rank patches, cards, etc. Maintains files on all Scouts, including Troop copies of Merit Badge cards. Prepares advancement lists for Courts of Honor. Computer literacy, perseverance, and a streak of perfectionism all helpful.
    
    
13. POSITION: Committee Chairman-Regina Stevenson/Greg Hassett
    INTENSITY: 6   FREQUENCY: 8   TIME FRAME: All year
    DUTIES: Recruits for and fills all Committee positions. Works with the Scoutmaster to establish Troop operational policies and future requirements and goals. Helps run Committee Meetings. Assists the Scoutmaster in resolving disciplinary problems or personal conflicts. Responsible (with the Chartered Organization Representative) for background checks on potential Adult Leaders. When required, institutes the search for a new Scoutmaster. Encourages committee members to get training. This individual is the Committee equivalent of the Scoutmaster - he/she is the glue that holds the rest of it together. Should have good organizational and "people" skills.
    
    
14. POSITION: Troop Treasurer-Tammie Koenig/Open Position
    INTENSITY: 2   FREQUENCY: 8   TIME FRAME: All year
    DUTIES: Double checks Troop Accountant's work. Final approves and cuts all checks. Makes all deposits. Maintains Troop Checking and Savings Accounts; keeps the Scoutmaster and Troop Accountant informed as to the current financial status of the Troop.
    
    
15. POSITION: Chartered Organization Representative-Cathy Schultz
    INTENSITY: 2   FREQUENCY: 4   TIME FRAME: All year
    DUTIES: Maintains liason with the church. The main communication link. Assists in resolving problems between the Troop and the Parish (if any). Solicits the Parish and School for potential service projects, including Eagle Scout Projects. Assists in background checks of new Adult Leaders. Should always be an individual with already existing strong ties with the Parish.
    
    
16. POSITION: Outing Coordinators-Open Position
    INTENSITY: 2-8   FREQUENCY: 1-2   TIME FRAME: All year
    DUTIES: Works with the Scoutmaster and Committee Chairs to ensure all events are coordinated. Level of effort will vary based on event, from complex to simple.  As an example, the annual ski trip and white water rafting are all encompassing efforts. For these events, the coordinator makes all the arrangements, such as participation solicitation, reservations, fee collection, payments, and transportation.  Most other events, such as overnight camping, are relatively simple, ensuring reservations are made and paid.  For the simple events, the patrol leaders perform the following tasks:

• Solicit participation from his patrol members.
• Prepare and gain approval of duty rosters from Senior Patrol Leader (SPL).
• Collect event fees from patrol member parents and arranges for purchase of patrol food, within allotted budget.  Dispenses the troop portion of event fee back to troop, when required.
• Call patrol member parents to arrange patrol transportation.
  
  Therefore, so simple events, the coordinator must be sensitive not to “take over” the event from the scouts, since these tasks are part of their development.  For simple events, coordinators are asked to coordinate with the scoutmaster, committee chair(s), and SPL to ensure their coordination is appropriate for the event. A coordination responsibility checklist resides on the troop website.

17. POSITION: Eagle Scout Overseer-Frank Key
    INTENSITY: 4   FREQUENCY: 4   TIME FRAME: All year
    DUTIES: Acts as the Guide for all Eagle Scout candidates. Learns the ins and outs of the entire process, particularly the paperwork. Acts as Troop coordinator for Life-to-Eagle Seminars (held once or twice a year.) Helps coordinate Eagle Scout projects and Eagle Boards of Review. Acts as liason to the Council for Eagle Scout Applicants. Helps coordinate Eagle Courts of Honor with the Parents and Court of Honor Coordinators. We realistically expect to average 4 Eagle Scouts a year for the foreseeable future. This person needs to be flexible, an empathetic counselor, and a nit-picking perfectionist - a tough combination.
    
    
18. POSITION:  Patrol Leader Advisors-Eddie Baer
    INTENSITY: 6   FREQUENCY: 5   TIME FRAME: All year
    DUTIES:  Maintains a mentor relationship with each of the patrol leaders.  Encourages, supports, and assists the patrol leaders in the accomplishment of their responsibilities.
    
    Does not need to be an ASM or someone who goes camping; requires good organizational skills. Maintains contacts with the Patrol Leaders to develop upcoming program. Needs to be able to look down the road one full year in advance.

19. POSITION: Quartermaster-Open Position
    INTENSITY: 3   FREQUENCY: 8   TIME FRAME: All year
    DUTIES: Works with the Scout Quartermasters to keep gear and Equipment closet organized and clean. Recommends purchases of new/replacement equipment, and works with the Troop Committee to acquire same. Keeps existing gear in good repair; notes immediate and future problems. This is as much a training and oversight job as it is a "doing" job; the scouts are supposed to do the work.
    
    
20. POSITION: Fundraiser Coordinator-Frank Key
    INTENSITY: 4   FREQUENCY: 6   TIME FRAME: All year
    DUTIES: Works with the PLC and coordinates troop fundraiser projects.  Promotes parental-buy.  Current fundraiser events include honey-baked hams and curbside address painting.  
    
    
21. POSITION: Web Master-Jenny Ernst
    INTENSITY: 4   FREQUENCY: 10   TIME FRAME: All year
    DUTIES: Designs/maintains the troop web site. Ideally, the web site contains parallel information found in the monthly newsletter and serves as an alternative format to keep the troop informed on current events.  In addition, the troop web site serves as a repository of frequently used documents (i.e., permission slips and medical forms) and an archive of historical information (i.e., newsletters and trip reports).
    
    
22. POSITION: Training Coordinator-Mindy DeAnda
    INTENSITY: 5   FREQUENCY: 2   TIME FRAME: All year
    DUTIES: Serves as the liaison between parents that need BSA training and the Chain Bridge District.  Must secure firm commitments from parents and communicate those commitments back to the district coordinator.  If the district does not gain sufficient interested parties, district training is often cancelled, those proper communication is important. In addition, the district is likely to change training locations, dates, and times, so once again, communication between parents and the district is important.  Training typically is offered in the spring and fall. Out-of-district training is oftentimes required to meet the troop’s needs if the district does not offer acceptable dates and times.